What will I see in my downloaded PDF?
The downloadable PDFs look pretty much like a classically marked-up paper proof. More so, indeed, than the on-screen version used in the Futureproofs tool. This is because, on screen, we use popups to show text but this isn't possible in the PDF!
The screenshot below shows the margin from an exported PDF with many of the different types of markup shown.
The markup has here spread onto two lines, because there is a lot in a short space, and refers to the following sequence of corrections.
- Short replacement - small pieces of text (under about 100 characters) are placed in the margin directly.
- Long replacement - longer pieces of text are replaced with hyperlinks. Clicking the A-in-diamond shape will take you to a web page listing all the long correction text for this page (see below). This allows easy copy-and-paste by the designer, reducing rekeying errors.
- Short query - text in the margin, circled.
- Long query - hyperlink in the margin, as above for replacement.
- Not bold.
- Short insertion - text in the margin.
- Long insertion - hyperlink in the margin, as above for replacement.
- Short comment (at a point) - text in the margin, circled.
- Long comment (at a point) - hyperlink in the margin, as above for replacement.
- Short comment (on a region) - text in the margin, circled.
- Long comment (on a region) - hyperlink in the margin, as above for replacement.
The last five correction types above will take you to a web page that looks like this. (NB You must be logged in and a member of a project to see these pages.) From here, you can copy and paste the text into InDesign by selecting it with your mouse and using the usual menu item or keyboard shortcut in your browser.
If you are using a browser that allows applications to use copy-and-paste buttons (at time of writing, this means IE10 or IE11, or the cutting-edge Google Chrome Canary release) then you will see an extra button next to the text.
When you click this Copy button, the whole text from the box will be placed on your clipboard ready to be pasted into InDesign (or whatever composition tool you are using).